Collaboration
Guaranteeing collaboration is extremely important in order to reach business goals and to make co-workers feel part of the company. Tasks, processes and assignments need to be clear and easy to share.
Smart working is now!
Undoubtedly, smart working era has begun and both companies and employees can benefit from it. However, this new way of working carries along challenges and new scenarios which need to be taken into account and faced properly.
- How can you work from home while guaranteeing collaboration as if you were at the office?
- How can you make sure effective sharing of files and information when working remotely?
- How can you measure the effectiveness of processes and activities which are carried out while working from home?
In order to guarantee collaboration and efficiency, smart working needs to rely on a complete digitization of documents and processes. Document digitization enables full access to information, data and files, while processes digitization ensures continuity and consistency in the long term.
How can we help you?
After identifying our clients’ main needs, we have become aware of the challenges which most smart companies have to face nowadays. Thanks to Siav’s software solutions, working from home turns out to be a real opportunity.
Organization
Choosing solutions and services that are cost-saving can really improve every-day work and information management.
Accessibility
Making documents and information accessible can be extremely time-saving: employees immediately find what they are looking for and carrying out activities becomes easier and faster.
Goals
When smart working strategy is implemented, goals have to be clear, shared and measurable, in order to be able to analyze processes and their evolutions.
Sharing
Smart working is effective when everyone can share information, files, opinions and knowledge, in the exact same way as it happened at the office.
Dematerialization
Dematerialization turns paper into digital information: every employee can work from home and have direct access to all the data he or she needs.
Data Security
Secure tools guarantee compliance to national and European regulations in terms of data protection and privacy. In addition, the IT department is safe from cyberattacks and similar threats.
Archiving
The digital transition process needs to take into account document legislation, information classification and digital preservation.
Smart working key points supported by Archiflow
GROUPS AND VIRTUAL OFFICES
When working remotely, users need to be able to collaborate across groups of people and offices. The interface of a document system guides users among the activities to be done and the goals to be achieved. Documents and processes can be managed effectively, avoiding data fragmentation and proliferation.
A UNIQUE DOCUMENT SYSTEM
Document systems make documents and information available, considering access rights both from the office and remotely. The system can be used as an archive of models from which creating new documents, fill them in, convert them into PDF format, signing and filing them.
TASKS AND DEADLINES
Processes are optimized by enabling quick assignments of structured digital workflows and tasks. A virtual schedule replaces your desk calendar and helps you remember priorities and deadlines. You can forget paper notes and post-its!
SIGNATURES AND VALIDATIONS
Digital and validation processes need to count on easy signature features which are compliant as well. Digital signatures are integrated with Archiflow Interactive Dashboard and allow you to sign documents easily and remotely.
EASY EMAIL MANAGEMENT
Working from home frequently means having to deal with a lot of emails. Thanks to multi-user in-boxes, each user is provided with a clear overview of the status of each activity.
WEB-BASED AND MOBILE FIRST
The systems that suit smart working circumstances can count on highly reliable technologies and SaaS services. Archives are available on mobile devices too.
PROCESS MONITORING AND ANALYSIS
A single tool for different processes such as invoice management, clients’ requests or back-office activities speeds up analyses. Business process management solutions allow you to check who the owner of the activities is, their status and deadlines.
INTRANET AND DIGITAL APPROACH
Document and information exchange with stakeholder needs to be ongoing and consistent, especially when working remotely. Thanks to document systems, even canteen boards become digital and social-oriented, sharing visible information 24/7.
CONTINUOUS TRAINING
Virtual rooms and related features enable training activities even when working from home.
FROM PAPER TO DIGITAL SHEETS
Outsourced dematerialization services make every document accessible from any device. Letters, certified e-mails, drawings, e-mails…regardless the format, every document is manageable digitally.
COMPLIANT ARCHIVES
Experts’ support is necessary in order to help companies understand regulations and their changes. Document classification is essential for a digital archive and needs to be structured with the support of experts specialized in the field.
CERTIFIED DATA SECURITY
Siav’s solutions guarantee high standards of security. The most confidential information are protected by advanced encryption systems which make Archiflow a secure software for the whole company, GDPR compliant and up to date with the latest regulations.
How to work efficiently from anywhere
Link to: Scrivania Virtuale – Interactive Dashboard
Interactive Dashboard and Task on Demand
Interactive Dahsboard is web-based and accessible from any browser. Once logged in, every user knows exactly what activities need to take charge of, thanks to a notification system. Task on Demand allows co-workers to carry out tasks, while pre-defined workflows help digitize repetitive processes.
Link to: Gestione firma grafometrica con Smart Desk
Smart Desk
Smart Desk allows you to simplify and speed up the management of documents in electronic formats, such as transport documents in each step of their lifecycle. The tool enables users to receive the documents, sign them digitally and archive them.
Link to: Scadenzario
Scadenzario
The module ‘Scadenzario’ automates the verification of deadlines related to documents and notifies users of any action which have to be taken, allowing offices to save plenty of time and invest it in activities which actually add value to every-day work.
Add-In per Office
Archiflow allows users to digitize the whole process of document creation, involving tools such as the Office Suite which is designed for this purpose. Add-ins guarantee real communication between the Office Suite and Archiflow, making it possible to register, index and archive documents originally created through Microsoft Office (Outlook emails too!)
Link to: Lavoro in mobilità – Archiflow Mobile
Archiflow mobile
Archiflow Mobile is a must-have for hybrid workplaces: you can manage every document within your document management system, avoiding file duplication and fragmentation.
Dashboard & statistics
The Archiflow Dashboard & Statistics module allows you to analyze the status of any process through easily understandable reports and presentations. Concrete and reliable data are important in order to make decisions and offer high-quality services.
Link to: Normativa
Regulatory Advice
Siav relies on a team of experts who constantly monitor regulatory changes and study their impact on processes and document management.