Why talking about HR Digital Workplace?
HR departments are experiencing real change
New working models, changing regulations, fast-paced environments: Human Resources managers have to face new ways of organizing work and digitization can be the answer.
ERP systems, e-mails, network folders, intranet: work going digital can be life-changing, but the greater picture cannot be ignored…
A lot of HR offices store employee documentations in network folders which often lack security and are not easily accessible when working from home.
Onboarding processes and information sharing are often managed via e-mail or company intranets.
100% digital HR processes actually exist!
With Siav’s HR Digital Workplace you can have a complete overview of HR activities and you can manage every stage of the employee’s lifecycle: recruiting, oboarding, hiring, training and termination.
HR Digital Employee Lifecycle
Recruiting
- Applications management
- Resume screening
Onboarding
- Electronic signature
- Digital management of the process
- Digital training
Work life
- Digital dashboard where to make documents available
- Digital management of requests and processes
Learning & Development
- Digital up-skilling
- Training courses available online
Termination
- Digital management of the entire process
- Automated archiving
Digital HR: how can we help you?
Working with digital documents helps improve the performances of HR departments.
Less e-mails, more information
The solution simplifies the relationship between HR professionals and employees and allows you to manage all the information in a smart and interactive way, avoiding e-mails.
A secure and compliant archive
You can rely on the standardization of diverse archives over time, combining compliance to GDPR regulations and privacy.
Recruiting and hiring have never been easier
The solution guarantees electronic signature for HR contracts and helps reducing the amount of work in case of frequent turnover and seasonal work.
Value the people
The HR department will be able to work with modern tools that simplify resume screening and performance reviews.
One archive makes office life better
You can forget about archives of paper documents and finally manage hybrid archives from one single document platform.
Always on time
By relying on a software which manages deadlines and priorities, the HR department can save time and money and be reminded of what is next.
Full digital HR services
Creation of digital documents
The document can be created from a template which is available thanks to Microsoft Office Add-ins or automatic import from the system (e.g. resumes, contracts, formal requests, etc).
Validation of documents
Different document versions can be managed by affixing the electronic signature or stamp, which is integrated in the platform.
Digital signing of documents
There are different types of electronic signature and all of them can be managed both face-to-face and remotely. HR procedures and workflows become much simpler and faster by using the electronic signature.
Archiving, collation and full-text search
Documents can be archived in a secure platform, which automatically collates documents and information relating to each co-worker in the employee’s file. Full-text search is available.
Information and document sharing
Information between HR professionals and employees can be shared thanks to a specific portal, which guarantees access anytime and from mobile as well.
Digitization of archives
The service offers outsourced dematerialization of paper documents, by archiving them in a single digital storage.
Compliant digital preservation
Digital preservation is always compliant and guarantees protection of employees’ personal data.