Electronic Invoicing Management

Manage international e-invoicing in a compliant, integrated, and fully controlled way

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The challenge
Solution
Key features
Key benefits

Electronic invoicing is now one of the most critical processes for organizations, as it sits at the center of administrative, tax, and financial workflows. In this context, electronic invoicing cannot be treated as a simple technical requirement. It is a structural process that must be reliable, traceable, integrated.

Siav solutions enable centralized governance of electronic invoicing — both in Italy and internationally — without process fragmentation. The solution supports the management of outgoing and incoming invoices with foreign countries, handles multiple formats, integrates flows with ERP systems, communicates with tax authorities and local technology partners, and provides unified monitoring and control.

The challenge

When electronic invoicing is not managed in an integrated way, issues quickly emerge:

Invoices and notifications scattered across ERP systems, portals, certified email, and shared folders
Formal errors leading to rejections, delays, and rework
Limited visibility into invoice status (sent, rejected, delivered, accepted)
Difficulty managing cross-border flows with different formats and regulatory requirements
High operational workload for Finance and Administration teams
Risk of regulatory non-compliance

Solution

Electronic invoicing management requires a platform capable of unifying channels, formats, and rules while ensuring organizational flexibility. Siav solutions govern the entire invoice lifecycle, from issuance or receipt through to archiving and compliant digital preservation, offering two complementary operating models, both suitable regardless of the country you are based because we apply your countrie's regulations to the system.

In-House Electronic Invoicing Management

For organizations that choose to manage electronic invoicing internally, Siav provides Invoice Manager, integrated into its document management platforms.

Configurable on-premises, in the cloud, or in hybrid mode, the solution adapts to complex, multi-entity enterprise environments, ensuring scalability and operational continuity.

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Invoice Manager centrally manages the sending and receipt of XML invoices supporting multiple channels and formats.

The process integrates with ERP and accounting systems, enabling invoice status monitoring through configurable dashboards and providing a single operational console for managing invoices and notifications. The solution also supports compliant digital preservation, ensuring end-to-end control and regulatory compliance.

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Outsourced Electronic Invoicing Management

For organizations seeking to reduce operational workload and delegate technical and regulatory management, Siav offers a comprehensive Business Process Outsourcing (BPO) service for electronic invoicing.

This turnkey solution is rapidly deployable and continuously updated to reflect regulatory changes, ensuring simplicity, reliability, and service continuity.

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As an intermediary, Siav manages the entire electronic invoicing process, including sending and receiving invoices based on your country's regulations, formal checks, and anomaly notifications.

The service includes automatic digital signature (where required), publication of invoices and notifications via a dedicated portal (Siav Services Hub), and fully compliant digital preservation integrated into the process.

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Several European and non-European countries have introduced or are introducing mandatory electronic invoicing, but no single rule applies universally. Companies must adapt to different national regulations, managing multiple formats and transmission channels, often still relying on email, with resulting inefficiencies and compliance risks.

Siav’s Invoice Manager delivers a comprehensive cross-border electronic invoicing solution that adapts to existing business processes and enables centralized control of invoice flows, archiving, and compliant digital preservation in accordance with each country’s regulations.